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Q1 Evaluate the process that JCSS used to select its vendors and softwareA computer selection committee most of the major users of the system such as assistant principals deans counselors teachers the personal director and the chief accountant was appointed to evaluate available systems and recommend a vendor to the JCSS School Board It also included representatives of the different levels of schools in the system The committee prepared a request for proposal RFP that was send to possible vendors which stated that the proposals will be evaluated on functional requirements support service and a five year life cycle cost Also the vendors would accept responsibility for all the hardware software and support and training services required to install and maintain the new system which is for the benefits of the JCSS because the vendor will have the responsibility for all the operations services and the problems that may occur during the implementation of the new system The RPF specified the number and location of the terminals and printers that were to be connected to the system the desired requirements for the applications software the applications specifications for the attendance accounting and student scheduling systems JCSS described what kind and size of system they want also the requirements needed in the system The three finalists vendors was invited and the vendors were not told in detail what to show but they were asked to demonstrate the operation of several of the major systems Instead of testing the vendors demonstrations on the JCSS computers the original computers that will be used in the new system the demonstrations were done on the vendors own small computer The committee intended to visit a school each vendors system and spend one day at each of the just two locations They observed their systems in action and talked with users In addition members of the committee made telephone calls to their counterparts at other schools that used each vendors
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