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Word Count: 1,225
Introduction Background information of the company PDP systems is a computer memory manufacturer and peripheral distributor with a corporate office located in Fremont California The company consists of 9 departments and 160 employees with 80 networked computer users in the corporate office The data system for the company currently consists of some database and some file based systems used by departments and individuals Problem The company is not only a memory manufacturer but also a peripherals distributor Thus product information such as price quantity and date product received is essential for the business to operate The product information is shared among eight of the nine departments Presently the product information is maintained in three separate files purchasing accounting and warehouse Maintenance of three separate files of the same information is not only expensive but also redundant and it slows business decisions down Purchasing is responsible for purchasing peripherals from vendors The purchaser keeps hisher own records of the products on order At the same time the warehouse department is responsible for entering the product data when the products are received Then the accounting department receives the information to issue a check for the vendors The accounting department maintains the product information for the sales department because all sales orders must pass through the accounting department for a credit check Accounting is also responsible for checking the sales orders for product pricing and sales amount The sales department requires pricing and quantity on the products from the purchasing department The accounting department must gather information on the product from both the purchase and warehouse departments to verify the quantity and price Then when the sales order is approved it is given to data entry for processing the same information to the warehouse department for shipping and handling Often times the information on the products is inconsistent The inconsistent information on the products has cause a lot of friction between the purchasing sales
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