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Group Collaboration Individuals in the business environment often do not work alone but rather in teams committees departments and other types of workgroups To collaborate on common tasks these members of an organization can have meetings talk on the telephone share documents send faxes and distribute memos Many of these tasks are done through office automation software a local area network and group collaboration Some of the software we use is electronic mail electronic fax video teleconferencing and instant messaging Danuta McCall a spokesperson for facilitatecom explains that location for project teams is no longer a barrier She says that collaboration software allows for a quick capture of risks issues and information She further states that group collaboration software flattens politics and negative group dynamics Varughese 2006 Since my organization is based on group collaboration automate of communication in my office off-site location and clients are important We as a company rely on many office automation tools An automation tool makes group collaboration possible but the most widely used application is also the standards in business today One of the major collaboration software that is used in the office is the electronic mail system E-mail allows all personnel in my organization to communicate with internal personnel as well as external Furthermore e-mail can be used to communicate with customers and clients Our electronic mail system uses an e-mail client such as Microsoft Outlook Outlook communicates to the Microsoft Exchange server which allows delivery to the correct address The exchange server also houses the global address book for all users on the system as well as client addresses This address book is accessible to all users Besides e-mail Outlook has a few other features that automate a variety of tasks such as calendars tasks and journals With the calendar feature one can enter appointments to better manage ones time This feature can also be shared among other users within the network furthermore it has the ability
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