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Supportive Communication Managers Most managers in the workplace find that the most important factor in promotability is effective communication With this in mind it is strange to see that many managers and employees within organizations lack effective communication skills In fact managers still find effective communication to be the biggest problem in organizations Why do so many people lack these skills This is often due to the fact that employees are not aware of the importance and their lack of this skill Employers in the organizations of today are stressing the importance of communication more and more Emphasis is placed on communication being clear by being transmitted strongly with precise images The foundation of effective communication is supportive communication This form of communication preserves relationships while addressing the problem in the most effective manner There are eight attributes of supportive communication The first is to be problem-oriented not person oriented You should always direct the statement towards the problem staying away from comments that become personal Statements that become personal cause the person to resist your suggestions Be congruent not incongruent Statements should reflect the true feelings of the one expressing them without angering or insulting the one that it is directed towards Managers that hide their true feelings and opinions cause subordinates to believe that there is something hidden about themselves that the manager does not wish for them to know Congruence in communication leads to more satisfaction in relationships Make statements descriptive not evaluative Statements should not be made to evaluate the person It should describe events and solutions When statements are made to evaluate the person it invokes feelings of defensiveness No person likes his or her behavior to be judged or labeled Here are some simple steps for descriptive communication I Describe objectively the event behavior or circumstance II Focus on the behavior and your reaction not on the other persons attributes III Focus on solutions
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