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Word Count: 456
In my chosen business all the storage and retrieval of information is done manually and its carried out through admin When admin owner receives paper documents which includes business letters memos reports purchasing documents quotations and orders financial documents invoices statements banking documents leaflets brochures booklets catalogues and legal contracts the first process he do is to sort all these papers and convert them into two piles 1 pile for important documents and the other for unimportant stuff eg he can punch holes in a piece of paper or letter for filing in a folder but he couldnt do this with a thick catalogue And this is also because some items need to be kept for a long time for legal reasons whereas others only need to be kept for a few days or weeks After when he finished in sorting them than he Start fastening important documents into a brown file folder He put all document together in an envelope wallet A4 lever arch files for punched documents A4 box files for catalogues and other booklets Then he usually stores these documents in alphabetical order and than in a vertical cabinet which is located in the storeroom There are some advantages and disadvantages for storing documents in alphabetical order Advantages Easy to use A miscellaneous file for each letter can be created for one-off papers Disadvantages Popular letters become congested Difficult to expand Names can be confused The main aspects of a storage system are Things can find quickly and the items stored are kept in good condition Information is processed when it is changed or converted in same way It may be improved or may be prepared for a particular use such as notes from meetings messages from telephones sales figure that need to be input into a spread sheet etc These roles are important to the business because Its depends how well information has been organised and
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