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Is Your Organization Ready to Consider an HRMS Before you look at acquiring an HRMS look inside your organization How intrinsic to your companys strategic direction is the acquisition of an HRMS What is the meaning of an HRMS to your executives Are they convinced of the strategic importance of HR Or will your executives views be limited to an HRMS with only basic record keeping functions such as demographics data or payroll information Your success in obtaining strong executive sponsorship will dictate where you look and what package you will select You will need to consider the overall budget Who needs to be on side to develop a credible business case What about technology Is your organization ready to consider solutions that allow widespread web access What impact would technology have on external organizations like employee groups Should they be brought on board early in the cycle Finally competing projects may impede your executives consideration of thisproject Your companys resources may be fully engaged in other initiatives This will affect your overall timeline What Functionality Do You NeedThere are many options Basic HRMS include payroll applications with little or noHR functionality Comprehensive systems include payroll and may include compensation benefits positions health and safety training and development and time and labour In addition to raw function some packages make it easier to do your job by offering workflow capability For example an email message can be automatically triggered to a benefit administrator to enroll an employee on benefits when an applicant isOthers have non-traditional ways of accessing information for example Interactive Voice Response IVR married to workflow can trigger actions like job scheduling Alternatively your organization may want to use a kiosk to enable employees to access and update their own personnel informationTo determine your scope your organization should go through a requirements study or needs analysis Consider where the payroll system fits in Should you track
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